Workflow seems to be a hot topic in the accountancy world right now…
And more specifically, workflow software.
For lots of accountancy practices, workflow is something best described as ‘organised chaos’.
Sure, you have some grasp on it, but can you truly say exactly what stage all jobs are at, and who is working on what at any one given time?
Not only that, but most accountancy practice teams are often working in ‘isolation’, with no easy way of communicating the status of different jobs, and who is waiting on what.
The results of this?
A serious reduction in efficiency, and a blow to your bottom line profits.
And a less obvious consequence is that while ever your workflow is out of control, you’re seriously limited the scalability of your practice (I cover more about how to make your practice scalable in this article here).
This is where workflow software fits in.
Workflow software not only puts you in complete control and gives you a clear picture of exactly what’s going on, it also allows you and your team to work together in a much more collaborative way.
And when this happens, your efficiency and profitability will increase, and you can scale your practice much more.
The likes of Xero Practice Manager and IRIS Practice Management offer some solutions to the workflow needs of modern day accountancy practices, but what they lack is a specialism…
Here are 8 ‘specialist’ workflow software providers (in alphabetical order) that can make your practice more efficient, more profitable and more scalable:
AccountancyManager is the new kid on the block and is already making waves. At the Software Excellence Awards 2017 they won the Practice Management Category. It offers web based client management, invoicing and automation software for accountants. Some of its key features include: automated record requesting and a self-generating task list. You can try free for 30 days here.
Glide is one of the longer-standing workflow softwares, having been founded in 2010. Don’t let this put you off though, they continually seek to develop their software bringing out new modules and features every year and have over 2000 UK users. Some of its key features include: templates and custom workflows, automated workflow actions, and customisable dashboards. You can start a free trial, or organise a free 1-on-1 demo here.
Kamozo is a cloud based app that manages your client due dates, keep on top of all your client tasks and help you track the exact amount of time you spend per client. It’s currently still in beta but you can sign up here.
Karbon is slightly different to the rest in that it’s much more stripped back. But don’t let this fool you, it’s still an incredibly powerful workflow system built using Kanban philosophy. Some of its key features include: automated client reminders, seamless email integration and to-do lists. You can find out more here.
5. Logical Office
Logical Office is much more than your standard workflow software and claims to “solve your office efficiency problems”. Some of its key features include a quick and easy ‘workflow wizard’, along with ‘off-the-shelf solutions’. The software also includes CRM, paperless office and email auto-filing. You can view online demos here.
Mtrio is the product of Jessica Pillow, voted one of the world’s most inspiring accountants. It was born as a result of her team getting bogged down in maintaining multiple databases, and wanting greater automation and reporting. Some of its key features are: task automation, lots of great integrations and template tasks. You can find out more here.
Prosper is a complete practice management solution and works on three key areas: managing your work, managing your team, and managing your clients. Some of its key features include: automated client onboarding system, customisable workflow modules and a prioritised to-do list. You can try for free or schedule a demo here.
Senta is cloud software that provides CRM, marketing and workflow automation. It was “founded to make accountancy practices more profitable, more scalable and to help them deliver great customer service.” Some of its key features include: ‘Ready-to-go workflow automation, secure document portal and a practice outbox. You can try for free for 30 days here.
There’s no ‘holy-grail’
The thing to remember is that like most things, there’s no one size fits all solution.
All of the workflow softwares mentioned above have the potential to transform the way you work in your practice, but none of them are perfect.
It’s up to you to go away and do your research, figure out exactly how you want things to happen in your practice, and then decide which software is the closest match.
Who is using any of the above already? I’d love to know your thoughts and find out how they’re being used successfully in your practice. Leave a comment below and lets continue the conversation down there.